mySAP FI NEW GL - Useful Info

Less known functional enhancements in New G/L

Coding Block

User specific account assignment object (e.g. “Region” to support geographic segment reporting) can be created in FI using the Coding Block concept. One of my previous post explains this area: Click Here.

However, they cannot be posted to directly in other application components (Logistics, Controlling) è need to define automatic derivation rules.

Post Processing

Post processing of work lists now becomes relevant (similar to, for example, CATS transfers) as transfer posting errors may arise (e.g. if the FI period is closed when the CO entry is posted) – use transaction FAGLCOFIFLUP

Hide the Old G/L Node

Once you have become familiar with the paths for New General Ledger Accounting, you can run

Program “RFAGL_SWAP_IMG_OLD” to hide the classic Financial Accounting paths.


Segment Derivation

When using Segments in New G/L, the segments are picked from the profit center to which it is assigned. If there is not assignment the segment account assignment does not trigger.

But a custom development can be done using a user exit (BadI): FAGL_DERIVE_SEGMENT

Drill-down Reporting

Transaction FGI0 displays a list of defined program variants, which you can then run instantly.

Technical Info on New G/L

A new totals table is now available which can be used as a template in creating user specific totals tables as well.

FAGLFLEXT – Totals Table

With SAP New G/L, line item entries (ledger specific) are updated in a new set of tables:

FAGLFLKEXA – Actual Line Item

FAGLFLEXP – Planned Line Item

A new table is used to capture the documents posted in relation to the selected parallel ledger valuations carried out at the year-end closing.

BSEG_ADD

Useful Notes in New G/L

If at any time there is (though there never should be) a balance in the “Zero-balance clearing account” when document splitting is used, the following note needs to be implemented:

New GL Clearing Account Balance – 1049224

For any queries you can mail me at ssurenlk@msn.com

Authorization Group usage in SAP Financials !!

Introduction

This post details out the steps to cater to the requirement of a client to be able to control the duties of accounting clerks to a specific vendor.

E.g.

Accounting Clerk 1 should be able to access only Vendor 1 (e.g. VENDSTY)

Accounting Clerk 2 should be able to access only Vendor 2

Process

We can use the Authorization group concept available in the vendor master in order to do this.

Step 1

Define an Authorization Group

1. Go to SE54
2. Enter the table “LFA1”
3. Select the radio button “Authorization Group”

4. Click on “Create/Change”
5. Create a “New Authorization Group”
6. Save

Step 2

Enter the relevant Authorization Group in the Vendor master.

1. Go to XK02
2. Enter the Vendor No, select the tab “Accounting Info”
3. Enter the “Authorization Group”

4. Save

Step 3

Enter the relevant Authorization Group in the role that is assigned to the Accounting Clerk

1. Go to PFCJ
2. Enter the Role that has been assigned to the relevant Accounting Clerk

3. Click on “Change”
4. Go to “Authorization Tab”
5. Click on “Change Authorization”

6. Go to “Financial Accounting -> Vendor : Account Authorization”
7. Specify the Activity “Change”
8. Specify the “Authorization Group ”

This means that the Accounting clerk attached to this role can only change the vendor account whom have been assigned this “Authorization Group” in the master (as shown in Step 2 above), do the same for the other roles of the other Accounting Clerk with their respective Vendors Authorization Group.

For any queries or feedback, drop me an email at : ssurenlk@msn.com

Have a nice day !!

Preparing for the rebound !!

By S.Suren

Looks like there are some companies already planning to dish out some new offerings once the economy begins to show signs of recovery.

• SAP has its eye on going all out with its SaaS oriented Business ByDesign solution very soon, though they wouldn’t specify a date the experts predict it should be rolled out in the near future.

• ERP Consulting companies believe that there could be a growing demand for ERP solution in parts of Latin America very soon and have begun investing in these regions.

• Large ERP vendors are spending more time to work on the technology changes to their system architecture right now, to make sure that their products are up, running and available to the markets that most need it once the investment dollars are back in business.

It’ll be interesting to see the products that are to be dished out, my prediction is there is going to be a price war when things begin to look up and these could well mean that there are lot of bargains to be enjoyed by customers, so if you are one make it count!!

Have a nice day!!

ssurenlk@msn.com

Positive from the recession!!

Well, we’re still in recession and it doesn’t look like improving anytime soon, but then there are still some good that has come out of this recession.

• Scammers who thought they could always get away with Ponzi scheme now believe that someday they will have to pay for it.

• People who have been laid off have taken on to do their own little businesses with which they feel more secured and begin to realize their entrepreneurship skills.

• A shift in attitudes, everyone is open to take on all kind of odd jobs to survive this recession and in the process begin to appreciate that any job can bring satisfaction.

• Everyone is more interested in the financial markets now than they were before the recession, their interest is only likely to grow during recovery and beyond, which means more involvement in the financial markets are likely in the post-recovery period which could lead to a closely monitored market that cannot be influenced only just by few corporate or individuals.

• More stringent government policies have been put in place in controlling the activities of large corporate (so I’ll like to think).

• From now on not every tom, dick and harry would be appointed as CEO of large corporates since now everyone realizes how their incompetence could lead to far reaching consequences. This means only those who have a genuine interest, understanding and the right attitude would also take on the job.

• People spending less on unimportant stuff and getting to better understand how much they could have saved in the first place.

• For those who have been laid off and who have been spending more time with their family, begin to realize on an emotional level what they have been missing while they were at work. From here on they will see things differently when it comes to balancing work life with personal life.

Those were just some of the good, I’m sure there are many more that can be considered, for instance, imagine the positive impact on the environment due to the fall in demand in the travel industry, carbon emitting production plants that are out of business etc., however this is something only most conversationalist will agree with, I guess. Related topic: GREEN ERP.

Hope you found this post interesting.