Authorization Group usage in SAP Financials !!

Introduction

This post details out the steps to cater to the requirement of a client to be able to control the duties of accounting clerks to a specific vendor.

E.g.

Accounting Clerk 1 should be able to access only Vendor 1 (e.g. VENDSTY)

Accounting Clerk 2 should be able to access only Vendor 2

Process

We can use the Authorization group concept available in the vendor master in order to do this.

Step 1

Define an Authorization Group

1. Go to SE54
2. Enter the table “LFA1”
3. Select the radio button “Authorization Group”

4. Click on “Create/Change”
5. Create a “New Authorization Group”
6. Save

Step 2

Enter the relevant Authorization Group in the Vendor master.

1. Go to XK02
2. Enter the Vendor No, select the tab “Accounting Info”
3. Enter the “Authorization Group”

4. Save

Step 3

Enter the relevant Authorization Group in the role that is assigned to the Accounting Clerk

1. Go to PFCJ
2. Enter the Role that has been assigned to the relevant Accounting Clerk

3. Click on “Change”
4. Go to “Authorization Tab”
5. Click on “Change Authorization”

6. Go to “Financial Accounting -> Vendor : Account Authorization”
7. Specify the Activity “Change”
8. Specify the “Authorization Group ”

This means that the Accounting clerk attached to this role can only change the vendor account whom have been assigned this “Authorization Group” in the master (as shown in Step 2 above), do the same for the other roles of the other Accounting Clerk with their respective Vendors Authorization Group.

For any queries or feedback, drop me an email at : ssurenlk@msn.com

Have a nice day !!